To find the answer to one of the questions below, just click on the question.

General Questions
Do you accept the filing of pleadings by fax?
Where do I file for an Eviction?
Where and how do I file Small Claims Petitions?
How do I obtain or renew my Notary Public Commission?
What is the fee to record a Notary?
What is the Notary filing fee for attorneys?
Where do I obtain a copy of my birth certificate?
How do I obtain copies of documents filed in the clerk's office? What is the earliest date that I can lookup a case number online?

Civil Division Questions
Does the court require a Designation Form or Civil Cover Sheet?
Does Stark County have its own subpoena form?
May a subpoena be served by an attorney?
What are the other types of service for a subpoena?
Is there a deposit required for filing a subpoena?

Criminal Division Questions
Do you have forms for filing an Expungement?
How do I get a transcript of a hearing?
How and when do I get a bond refund?
What are acceptable forms of payment?
Where are arraignments held?

Domestic Relations/Court of Appeals Questions
What forms are needed to file a Divorce/Dissolution and where may I get them?
What is the charge for copies?
What is the filing fee for a Divorce/Dissolution?
Do I need a certified copy of my final Divorce/Dissolution decree to obtain a marriage license or for social security?
Should my spouse and I both appear when filing our Dissolution? Do we both sign the paper work?
What forms need notarized in a Divorce/Dissolution?
What are the hours of the clerk of courts, and which holidays are you closed?
What is the filing fee for a Notice of Appeal and when must it be paid?

Title Division Questions
What should I know about transferring an auto title if I purchase a motor vehicle from an individual, not an authorized auto dealer?
What should I know if I sell a motor vehicle myself?
What is a duplicate title?
What is a Memorandum Certificate of Title?
What if a vehicle is salvaged or modified (junked)?
Do I need a Certificate of Title for a trailer?
Does a manufactured home need a Certificate of Title?
Do recreational vehicles (RV’s) need a Certificate of Title?
Do off-highway motorcycles and APV’s need a Certificate of Title?
Can I use my motor vehicle as collateral?
Can I have someone sign a title document if I am not available or unable to do so?
Are Certificates of Title necessary for boats and outboard motors?
Do jet skis, wave runners and jet boats need a title?
What if I purchase a motor vehicle in Ohio that carries an out-of-state registration?
What if I purchase a motor vehicle out-of-state that carries an out-of-state registration?
When do I need an out-of-state vehicle inspection?
When do I pay sales and use tax?
What methods are available to pay the taxes?
What other services does the auto title office provide?

General Questions

Q.   Do you accept the filing of pleadings by fax?
A.   Yes. For Civil and Criminal Divisions, refer to local rule 9.09. For Appeals Division refer to Local App. R. 2(C).
Q.   Where do I file for an Eviction?
A.   Evictions are filed at the municipal court that would have jurisdiction over the area in which the rental property is located - Alliance, Canton, or Massillon Municipal Courts.
Q.   Where and how do I file Small Claims Petitions?
A.   Small Claims are also filed at the municipal courts having jurisdiction over the location of the claim. They do have forms available that may be used to file the petition.
Q.   How do I obtain or renew my Notary Public Commission?
A.   Applications are available for $55.00 at the Stark County Bar Association. They may be reached at 330/453-0685.
Q.   What is the fee to record a Notary?
A.   The filing fee is $5.00. Seven dollars ($7.00) if the clerk administers the oath.
Q.   What is the Notary filing fee for attorneys?
A.   The filing fee is $10.00. Twelve dollars ($12.00) if the clerk administers the oath.
Q.   Where do I obtain a copy of my birth certificate?
A.   Birth certificates are on file with the health departments. The telephone numbers are as follows:

Alliance Health Dept.   -   330/821-7373
Canton Health Dept.   -   330/489-3231
Massillon Health Dept.   -   330/830-1711
Stark County Health Dept.   -   330/493-9904
Q.   How do I obtain copies of documents filed in the clerk's office?
A.   Copies may be obtained either in person or requested by mail. If the request is made by mail, please include the names of the parties involved, the year the case was filed, a $5.00 check or money order made payable to the Clerk of Courts and a self addressed stamped envelope.
Q.   What is the earliest date that I can lookup a case number online?
A.   Our computerized docket began on January 1, 1985 for Criminal, Civil, Domestic Relations, and Court of Appeals. The beginning Criminal case number was 85-5001, Domestic Relations was 97356, Civil was 85-007, and Court of Appeals was 6550. If you need to look up a case prior to 1985, the indexes are located on the 6th floor of the County Ofice Bldg (FirstMerit Bank Bldg) 110 Central Plaza South #690, Canton, OH 44702.
Civil Division Questions
Q.   Does the court require a Designation Form or Civil Cover Sheet?
A.   Yes, a Designation Form is required for every new civil action. Only the Stark County form will be accepted. A copy is available under our "Forms" page.
Q.   Does Stark County have its own subpoena form?
A.   Yes. A copy is available under our "Forms" page.
Q.   May a subpoena be served by an attorney?
A.   Yes. The attorney of record may serve the subpoena. The attorney may sign the subpoena and serve the parties. The attorney is required to file a return of service with the clerk's office. The subpoena does not need to be filed with the clerk first.
Q.   What are the other types of service for a subpoena?
A.   The subpoena may be filed with the clerk with instructions to be served by certified mail or personally by the sheriff.

When serving by certified mail, an original and one copy of the subpoena is required, and an original and two copies are required if served personally.

Q.   Is there a deposit required for filing a subpoena?
A.   No. It will be added as costs on the case. Witness fees are the responsibility of the attorney. A witness is paid $6.00 for a half day, $12.00 for a whole day, plus $.10 a mile if they live out of the city of Canton.
Criminal Division Questions
Q.   Do you have forms for filing an Expungement?
A.   No. You must either contact an attorney to prepare the papers or you must go to the local library to find out how to prepare the papers.
Q.   How do I get a transcript of a hearing?
A.   If an appeal has been filed on a case, and a transcript has been ordered for the appeal, you may get a copy of the transcript from the Clerk of Court's Office for $.10 per page. If an appeal was never filed on a case, you must contact the court reporter to make arrangements for the preparation of the transcript.
Q.   How and when do I get a bond refund?
A.   Upon the filing of the sentencing entry with the Clerk of Courts, the bookkeeping department will mail a refund to the depositor. If a check has not been received and you wish to inquire about your refund, please call the bookkeeping department at 330/451-7977.
Q.   What are acceptable forms of payment?
A.   When making a payment on court costs or fines, the clerk accepts cash, personal checks, money orders, and certified checks.

When posting a bond, the clerk only accepts cash, money orders, and certified checks.

Q.   Where are arraignments held?
A.   Arraignments are held in the Stark County Courthouse, 115 Central Plaza North, Canton, OH 44702 in room 203.
Domestic Relations/Court of Appeals Questions
Q.   What forms are needed to file a Divorce/Dissolution and where may I get them?
A.   A petition for dissolution and separation agreement is filed in a dissolution and a complaint is filed in a divorce case. These forms may be obtained from an office supply store and/or drug store.

A financial affidavit must also be filed in either a dissolution or divorce, and if there are children involved a Uniform Child Custody Jurisdiction Affidavit and Child Support Worksheet. All of these forms are available in the magistrate's secretary's office or on the "Forms" page.

Q.   What is the charge for copies?
A.   Copies are $.10/page or $1.00/page if certified.
Q.   What is the filing fee for a Divorce/Dissolution?
A.   Please see our fees page.
Q.   Do I need a certified copy of my final Divorce/Dissolution decree to obtain a marriage license or for social security?
A.   Yes. Copies may be obtained either in person or requested by mail. If the request is made by mail, please include the names of the parties involved, the year the case was filed, a $5.00 check or money order made payable to the Clerk of Courts and a self addressed stamped envelope.
Q.   Should my spouse and I both appear when filing our Dissolution? Do we both sign the paper work?
A.   Only one party need appear to file, however, both signature are required, and both parties are required to appear at the hearing.
Q.   What forms need notarized in a Divorce/Dissolution?
A.   The Financial Affidavit, Uniform Child Custody Affidavit and Child Support Worksheet all need to be signed before a Notary Public prior to filing with the clerk of courts.
Q.   What are the hours of the clerk of courts, and which holidays are you closed?
A.   The clerk of courts is open Monday through Friday, 8:30 a.m. to 4:30 p.m. The clerk of courts is closed in observance of Martin Luther King Day, President's Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran's Day, Thanksgiving (Thursday & Friday), Christmas Day, and New Year's Day.
Q.   What is the filing fee for a Notice of Appeal and when must it be paid?
A.   The filing fee for a Notice of Appeal is $90.00, and must be paid within 10 days of the filing of the Notice of Appeal. See Local App. R. 1(B). A Docketing Statement must accompany the Notice of Appeal.
Title Division Questions
Q.   What should I know about transferring an auto title if I purchase a motor vehicle from an individual, not an authorized auto dealer?
A.   First and foremost, no alterations should be made on a Certificate of Title. If this is done, the title becomes null and void and a replacement title will have to be obtained by the seller. Do not fill in any part of the Assignment or Application (on the back of the title) unless it is done in the presence of a notary public or another duly authorized officer with power to administer oaths. All signatures must be notarized. Your Certificate of Title must be procured within 30 days after delivery of the motor vehicle or a $5.00 penalty will be assessed. Always make a physical comparison of the VIN number (Vehicle Identification Number) on the title and on the vehicle you are purchasing to ensure they match.
Q.   What should I know if I sell a motor vehicle myself?
A.   Do not complete the Assignment on the back of the Certificate of Title until a bona fide sale has been made. Once the sale has been made, the buyer’s full name, address and purchase price must be inserted on the Assignment portion of the title, and the seller must then sign that portion of the auto title in the presence of a notary public. A separate Odometer Statement need only be filled out at the time of sale if the Odometer portion is not preprinted on the back of the Certificate of Title.
Q.   What is a duplicate title?
A.   If the original title is lost, stolen or destroyed, you may obtain a duplicate Certificate of Title. This duplicate may be used to transfer a motor vehicle if the original is lost, etc. If the original is recovered after issuance of the duplicate, it must be returned to the auto title office for cancellation.
Q.   What is a Memorandum Certificate of Title?
A.   A Memorandum Certificate of Title is issued only for the purpose of obtaining license plates when the lien holder holds the original Certificate of Title. Ownership of a motor vehicle cannot be transferred with a Memorandum Certificate of Title.
Q.   What if a vehicle is salvaged or modified (junked)?
A.   When a vehicle is dismantled, destroyed or changed in such a manner that it no longer matches the description on the Certificate of Title, the title must be surrendered to the clerk of courts for cancellation. If the owner sells a dismantled, etc., vehicle to a salvage dealer or a junk yard, the Assignment on the back of a Certificate of Title must be filled out by the owner to the salvage dealer or junk yard and signed by the owner before a notary public.
Q.   Do I need a Certificate of Title for a trailer?
A.   A Certificate of Title is not required for a utility trailer weighing less than 4,000 lbs. or a boat trailer. Commercial trailers or semi-trailers weighing in 4,000 pounds or more must have a Certificate of Title. To obtain license plates for a trailer less than 4,000 lbs., you must get a weight card from the license bureau and have the trailer weighed. To sell, transfer or mortgage commercial trailers or semi-trailers weighing 4,000 lbs. or more a Certificate of Title must be presented. All travel trailers are to be titled. There are no weight restrictions.
Q.   Does a manufactured home need a Certificate of Title?
A.   The owner of a manufactured home is required to obtain a Certificate of Title. All manufactured home titles must have a Tax Approval stamp from the county treasurer’s office where the manufactured home is located at the time of purchase.
Q.   Do recreational vehicles (RV’s) need a Certificate of Title?
A.   Yes. The law defines recreational vehicles as vehicular portable structures designed and constructed to be used as temporary dwellings for travel, recreational and vacation use. RV’s are titled as travel trailers, motor homes, or truck campers, depending upon whether they are self-propelled, not self-propelled, or designed to be attached to a motor vehicle.
Q.   Do off-highway motorcycles and APV’s need a Certificate of Title?
A.   Beginning July 1, 1999 HB 611 requires that off-highway motorcycles and all-purpose vehicles must be titled in Ohio. Citizens who currently own one of these vehicles, but operate them on their own land, probably never needed a registration before, will not need a title. Upon the sale of these privately held vehicles, the new owner will need to obtain a title in their name in order to sell the vehicle. A completed Out-of State Inspection Form must accompany title applications, which may be obtained at a new car dealerships or any license agency.
Q.   Can I use my motor vehicle as collateral?
A.   You may use your motor vehicle as collateral for a loan, but always insist upon getting a Memorandum Certificate of Title in order to obtain license plates for said vehicle. Upon satisfaction of the mortgage, you will receive the original Certificate of Title from the lending institution properly discharged with the lien canceled by the Clerk of Courts.
Q.   Can I have someone sign a title document if I am not available or unable to do so?
A.   No. You may only have someone sign in your absence if you have given him or her a notarized Power of Attorney. This form is available at all auto title offices or on our website under “Title Forms.”
Q.   Are Certificates of Title necessary for boats and outboard motors?
A.   A Certificate of Title is required on all boats 14 feet long or greater and all outboard motors 10 H.P. or greater. Canoes and kayaks do not require a title. A watercraft title may be obtained at any Clerk of Court’s office regardless of the location of the boat.
Q.   Do jet skis, wave runners and jet boats need a title?
A.   Effective January 1, 2000, watercrafts less than 14 feet in length with a permanently affixed mechanical means of propulsion of 10 HP or more will be required to be titled. If the watercraft was owned prior to January 1, 2000 a title is not required until it is sold, mortgaged or otherwise disposed of (ORC 1548.21).
Q.   What if I purchase a motor vehicle in Ohio that carries an out-of-state registration?
A.   If an automobile is purchased in Ohio that carries an out-of-state registration, it is not necessary for the seller to obtain an Ohio Certificate of Title prior to transfer. Notarization may be made by an Ohio notary public in good standing on the Certificate of Title from another state, provided the seller has a valid Certificate of Title and makes the proper assignment to you. Be sure the notary public’s seal is affixed.
Q.   What if I purchase a motor vehicle out-of-state that carries an out-of-state registration?
A.   If a motor vehicle is purchased in another state from a private party, it is necessary that the seller assign the title over to you and signs the same in the presence of a notary public. The notarization may be made by a notary public of that state or by and Ohio notary public. Be sure the notary public’s seal is affixed. If the car is registered in a non-title state, the seller’s Certificate of Registration with a notarized Bill of Sale is required.
Q.   When do I need an out-of-state vehicle inspection?
A.   Any vehicle transferred with an out-of-state title to an Ohio title must be physically inspected through an out-of-state vehicle inspection. The inspection fee is $4.75. The location of inspection stations in Stark County may be obtained by calling the Clerk of Court’s Auto Title Department at 330/451.7812.
Q.   When do I pay sales and use tax?
A.   According to the Ohio Sales Tax Law you must note the purchase price of the vehicle on the back of the Certificate of Title. The clerk of courts is required to collect tax for the state of Ohio based on this price. A resident of Stark County when purchasing a motor vehicle outside the state of Ohio must pay a 6% tax, which applies to the purchase of a car for use or storage in Ohio.
Q.   What methods are available to pay the taxes?
A.   Section 4505.06 of the Ohio Revised Code requires Ohio Sales Tax, Use Tax and Title Fees be paid by CASH, CERTIFIED CHECK, CASHIER’S CHECK, TRAVELER’S CHECKS OR MONEY ORDERS to the clerk of courts before an application for an automobile title can be accepted. The Stark County Clerk of Court’s office accepts VISA/MASTERCARD/ATM Cards. PERSONAL CHECKS ARE ACCEPTED FOR NO MORE THAN $500.00 PER TRANSACTION.
Q.   What other services does the auto title office provide?
A.   The title offices located in Alliance and Massillon accept legal filings and records notary commissions. The branch offices also provide passport application services as well.